MindfulTech
WORKSHOPS

Facilitated workshops with your team that turn a vague need into mapped processes, prioritized requirements and a plan engineering can quote.

All services
METHODFacilitated workshops & process mapping
BEST FORNew systems, AI initiatives, legacy replacements
TIMELINEFrom 1 week
Why MindfulTech for Workshops & Requirements Mapping
Everyone in one roomOperations, management and IT map the process together, so the requirements reflect how work actually happens.
Requirements you can build fromYou leave with user stories, acceptance criteria and priorities, not a wish list: any team can quote and build from them.
Risk surfaced earlyIntegrations, data gaps and security constraints come up in the workshop, not in month three of the build.
Proven in production

Mapping the real workflow pays for itself

When we rebuilt a university portal around how students actually plan their courses, mapped with 200+ field studies, adoption tripled after relaunch.

See the case
3×ADOPTION
How we work

01Kick-off

Goals, constraints and who needs to be in the room, agreed before the first session.

02Map

Workshops that draw the current process end to end: roles, systems, hand-offs and where it breaks.

03Prioritize

Requirements written as user stories, scored by value and effort, with the first release drawn around them.

04Hand off

A requirements document, roadmap and estimate your team can act on, with us or with anyone else.

Discovery WorkshopFOR ONE DECISION
  • Two to three facilitated sessions with your team
  • Current process mapped, pain points ranked
  • Recommendation with options and rough costs
  • 1–2 weeks, fixed scope
Requirements MappingFOR A SYSTEM YOU WILL BUILD
  • Full process and data mapping across roles
  • Prioritized backlog with acceptance criteria
  • Clickable sketches of the key screens
  • Roadmap and estimate, 3–4 weeks
Stakeholder Workshops

Facilitated sessions that get operations, management and IT to agree on what the system must do.

Process Mapping

The current workflow drawn end to end: roles, systems, hand-offs and the places it breaks.

Requirements Backlog

User stories with acceptance criteria, prioritized by value and effort, ready to build or quote.

Prototype Sketches

Low-fidelity screens of the key flows, validated with the people who will use them.

Roadmap & Estimate

Releases, dependencies and a cost range you can take to a budget meeting.

AI Readiness

Which steps an agent can take over safely, what data it needs, and where a person must sign off.

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